Summary

As an Accounts Payable Specialist, you will be responsible for ensuring accurate and timely processing of accounts payable transactions, managing vendor relationships, and maintaining financial records. This role plays a vital part in maintaining the financial integrity of our organization and requires strong organizational and analytical skills.

 

Essential Duties

• Process accounts payable transactions, ensuring accuracy and completeness of invoice data.
• Two-way matching of invoices in ERP system for adherence to Administrative Code and purchasing procedures.
• Review and reconcile vendor statements, identifying and resolving any discrepancies or issues.
• Assist with the creation of new vendor files in ERP system.
• Manage vendor relationships, including addressing inquiries, resolving payment discrpencanies, and maintaining open lines of communication.
• Ability to perform periodic analysis of accounts payable data, ensurin g accuracy and identifying opportunies for process improvement.
• Collaborate with internal departments to obain necessary documentation and resolve any billing or payment issues.
• Assist in the creation of service contratcs more than $24,999 to support Contract Compliance Administrator.
• Maintain tracking spreadsheets for key metrics.
• Perform other duties, tasks, and special projects, as assigned.

Qualifications

• High School Graduate.
• SAP, Microsoft Office required and experience with Workday a plus.
• Must be detail oriented with ability to work individually and as part of a team.
• Overtime possibly required.

Physical Requirements

• On-site Position.
• Normal, good health.
• Ability to lift/carry boxes / files weighing up to 25lbs.

Contact

To apply, please go to Neo.gov.

Summary

Under general direction of the President Judge and Director; and direct supervision of the Client Information Supervisor, the Client Information Center is the Department's first point of communication with the public. The center consists of:Telephone OperatorsReceptionistsAdministrative Support StaffElectronic Imaging FilersMail Processors.

 

Essential Duties

Under general supervision of the Supervisor:

• Answers telephone calls and assists clients by providing information regarding the Domestic Relations Offices policies and procedures.
• Scans and indexes all incoming mail as well as all generated documents.
• Supports other units in the Domestic Relations Department by pulling documents from electronic files; making copies, certifying orders, preparing mailings, and distributing mail.
• Maintains all reception areas.
• Schedules clients when needed.
• Checks clients in for court.
• Prepares and processes all outgoing mail.
• Performs other related duties as required.

Qualifications

• High School Diploma or equivalent degree.
• Ability to identify clients needs, find an answer and respond to the questions asked.
• Excellent written and oral communication skills.
• Customer service experience preferred.
• Ability to work in a fast-paced and multi-tasked environment.
• Capable of learning, understanding and navigating multiple technology platforms.
• Ability to deal with people who are upset, irate and/or hostile.

Physical Requirements

• Normal good health.
• Ability to function in highly stressful situations.
• Ability to lift up to 35lbs.
• Ability to sit for long periods of time.

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA

 

Contact

To apply, please go to Neo.gov.

Essential Duties

• Performs all functions related to processing of civil or criminal filings of all types, including initial filings, secondary filings, terminating filings, internal filings and cross office/department filings.
• Ensures filings are processed immediately and in accordance with established procedures.
• Retrieves dockets electronic filings; scans filings into electronic case management system.
• Receipts and processes payments.
• Ensures files are appropriately tracked.
• Monitors work flow in an effort to improve work process and all levels of customer service.
• Meets all specified deadlines.
• Acts as occasional backup to Customer Service Coordinators to provide counter assistance to general public, attorneys and staff.
• Answers telephone and email and responds appropriately or directs call/email accordingly.
• Performs related duties as required.

Qualifications

• High school diploma or GED.
• Working knowledge of Microsoft Office.
• Experience in OJS or comparable work experience in a court or legal setting.
• Experience preparing or processing legal documents and/or performing general computer related duties; or any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Physical Requirements

• Normal, good health.
• Light physical effort.
• Frequent sitting, standing and walking.

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA.

 

Contact

To apply, please go to Neo.gov.
 

Essential Duties

Under supervision of Director and Work Supervision of the Shift Supervisor:

• Operates assigned police dispatch console to receive 911 emergency calls, data from various call takers; utilizes appropriate cad functions to dispatch appropriate available police units to scene to investigate.
• Must maintain awareness at all times of available units/vehicles in respective areas (to include knowing what personnel & vejoc;es are om/out of service).
• Must be able to prioritize dispatchers and monitor various in-process situations at the same time.
• In certain situations, may need to speak directly to the caller and/or keep caller on the phone until dispatched units arrive at the scene.
• May need to maintain on-going contact via radio with responding unit/units at the scene to receive/relay information, dispatch additional units for backup and/or companies, railroads, SPCA, etc., if situation warrants.
• In cases of severe crimes may need to communicate general radio messages (GRM) and fugitive search plans to include description of clothing, vehicles, etc.

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA.

 

Contact

To apply, please go to Neo.gov.

Summary

The ‘Trial Team Secretary’ performs secretarial duties/responsibilities for assigned trial teams and assists each other with daily routine duties.

Essential Duties

• Under general supervision of the Office Administrator and Trial Team Leader:
• Input files/scans in PMS system after they have been assigned by the Trial Team Leader, 1 Judge, and 2-3 Attorney's.
• Updates witness'/victim's information to the cases.
• Prepare subpoenas for police officers/victims/witness'.
• Scans and emails discovery to Defense Council.
• Prepare all Writs-County/State/federal writs for out-of-county prisoners.
• Submits prisoner transport to Sheriff's for added or continued prisoner cases.
• Orders medical records from medical facilities.
• Subpoenas for cell phone records.
• Order notes of testimony including District Court and Common Pleas Court.
• Weekly prepares a court list for all cases/court activity (new cases and re4activated cases; approximately 60-80 cases on each list that requires adding the ADA assigned, Judge, defense counsel and checking the jail list for prisoner transport and provides copies to each ADA, the Sheriff and the Judges secretaries.
• Checks and confirms with the ADA that they have each file assigned to them and they are prepared for court on Monday morning.
• Locates missing files or re-produces files, when necessary.
• Receives Gagnon notices, pulls files, labels file and holds for hearing date for the ADA.
• Files motions/petitions in OJS and Criminal Court Administration; mail a copy to the defense attorney. and mail letters.
• Enters case dispositions and mail letters.
• Completes Noelle Prosequi Orders, scans signed copy, documented reason and front cover of file and saves in DA shared files, marks the file with 'NP' and returns file to file room for destruction.
• Answers phone and directs calls as needed.
• Corresponds with chambers regarding court.
• Runs Criminal records.
• Requests MVR (Dash Cam Videos), 911 calls.
• Requests surveillance videos from Police Departments, stores, college campuses and transit locations.
• Must be certified to operate JNET.
• Request Drug labs, DUI labs, Ballistics and DNA labs.
• Copy CD/Surveillance Videos from Police departments.
• Requests Juvenile records.
• Request dispositions of out-of-state/county cases.

Qualifications

• High school graduate or equivalent.
• Strong computer skills with a working knowledge of MicroSoft Office.
• Strong communication and organizational skills.
• Prior office experience preferred.

Contact

To apply, please fill out the online application form.

Essential Duties

• Maintains files and records.
• Sorts and distributes mail.
• Answers telephone & takes messages or directs calls to appropriate person.
• Uses and maintains office equipment.
• Monitors stock of office supplies, when necessary.
• Performs other related duties as required.

Qualifications

• High School diploma or equivalent.
• Strong computer skills

Physical Requirements

• Normal good health.

Work Conditions

• Monday - Friday, 8:30 AM – 4:30 PM

Contact

To apply, please go to Neo.gov.

Summary

The Financial Receipts Clerk performs an essential function of the Register of Wills Office by accepting all payments for services rendered within the Register of Wills Office as well as accepting all Inheritance Tax Returns and Payments to be transmitted to the PA Department of Revenue.

Essential Duties

Under the direction of the Register of Wills and Department Deputies, the Financial Receipts Clerk will:

• Accept and processes all Register of Wills, Orphan's Court and Marriage License payments/transactions.
• Open and close cashiering system daily.
• Process daily bank deposits.
• Accept PA Inheritance Tax returns and Inheritance Tax payments for transmission to PA Department of Revenue and mails daily receipts to taxpayer and PA Department of Revenue.
• Act as liaison between taxpayer and PA Department of Revenue when issues arise.
• Prepare State Monthly Report for Inheritance Tax payments by reviewing all inheritance tax deposits made in the previous month.
• Present State Monthly Report for Inheritance Tax payments to Register of Wills for review and signature, then submits Report to PA Department of Revenue.
• Assist Receptionist in directing phone calls and in-person customers to appropriate personnel within Register of Wills Department.
• Schedule Probate Appointments and maintains Probate Appointment calendar.
• Provide clerical assistance and other duties as assigned.

Qualifications

• High School diploma or equivalent.
• Strong computer skills, including Microsoft Office.
• Strong verbal and written communication skills.
• Able to multitask, prioritize, and manage time efficiently.
• Prior office experience preferred.

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA.

Contact

To apply, please go to Neo.gov.

Summary

The Delaware County Office of the Public Defender provides legal representation to the individuals facing a loss of freedom in the criminal, delinquency and mental health systems in Delaware County, Pennsylvania. The office employs over roughly 70 attorneys and staff to provide zealous advocacy for our clients. The office represents several thousand clients each year in the District Justice Courts, the Court of Common Pleas and the Appellate Courts of Pennsylvania.

 

Essential Duties

Under the general oversight of the Public Defender and First Assistant, an Assistant Defender is responsible for every aspect of litigation in the criminal, delinquency and mental health systems, including, but not limited to:

• Direct personal consultation with defender clients from the of inception of the legal proceedings through their completion
• The preparation of persuasive legal arguments to advocate for the client’s interest at each stage of the legal proceeding.
• Overseeing the discovery, collection and presentation of all facts that support clients interests at each stage of the legal proceedings.
• Engaging in holistic representation practices that attempt to assist the client in collateral matters that impact the direct legal representation of the client.
• Working within the organization to advocate for structural change that will benefit the interest of public defender clients.
• Perform other duties, tasks and special projects., as required.

Qualifications

• Licensed and admitted to practice law in the Commonwealth of Pennsylvania or the intention to sit for the next available Pennsylvania Bar exam.
• Excellent organizational, presentation, and communication skills.
• Demonstrated commitment to public service.
• A strong work ethic and ability to manage a demanding workload.
• Strong communication and relationship-building skills

Preferred Skills, Knowledge & Experience

• Previous public defender’s office, or other relevant public or private sector experience.
• Ability to manage a client caseload.
• Ability to write clearly and concisely.
• Knowledge of Delaware County Courts, procedures and Local Rules.
• Strong time management skills and the ability to prioritize.
• Ability to exhibit sound and accurate judgement.
• Ability to multi-task and carry tasks to completion.

Computer Skills

To perform this job successfully, an individual should have:

• Basic Word skills
• Basic Outlook skills (Calendar and Email)
• Basic Internet research skills

Physical Demands

While performing the duties of this position, the employee is frequently required to stand, walk, sit, climb stairs, talk and hear. Occasionally, the employee will need to reach above shoulders, and carry or lift items. On rare occasions, the employee will need to kneel, stoop, crouch or squat.

There are no special vision requirements listed for this position.

 

Work Environment

• The noise level in the work environment is usually quiet to moderate.
• Work will be performed either at the office, in court, or at the Prison.

Other

• Maintaining confidentiality is crucial to this position.
• Ability to work extended hours, as necessary.

Contact

To apply, please go to Neo.gov.

Position Description

The Probate Document Clerk is responsible for filing all completed probates, issuing additional short certificates, certified and/or exemplified copies of probate records; performing estate searches for both in- person, mail and telephonic orders.

 

Essential Duties

Under the direction of the Register of Wills and Department Deputies, the Probate Document Clerk:

• Receives and dockets Inheritance Tax returns/filings and sends appropriate Inheritance Tax returns/filings to the PA Dept. of Revenue.
• Interacts on daily basis with the PA Department of Revenue, Inheritance Tax Division regarding Inheritance Tax returns with issues/questions as needed.
• Prepares and processes bills for Additional, No Letter and Supplemental filing fees.
• Processes joint bank account Inheritance Tax bills.
• Prepares short certificates, certified/exemplified copies of Register of Wills files.
• Performs Estate searches.
• Orders and retrieves Register of Wills files from storage.
• Processes postal mail requests, assists the public on the phone and at the counter.
• Performs other duties as assigned.

Qualifications

•  High school graduate or equivalent
• Strong computer skills, including Microsoft Office
• Strong verbal and written communication skills
• Able to multitask, prioritize, and manage time efficiently
• Prior office or legal experience preferred
• Excellent customer service

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA

 

Contact

To apply, please go to Neo.gov.

Summary

The Delinquent Tax Clerk manages the collection of delinquent property taxes by processing payments as they are received.

 

Essential Duties

Under general supervision of the office manager:

• Processes delinquent tax payments as they are received through the mail or over the counter; cash certified bank checks or credit cards are accepted as payment; applies payment to appropriate property; generates receipt.
• Reviews hearing agreements upon receiving payments; applies payments accordingly; determines if property should be removed for sale.
• Receives and responds to calls regarding tax/payment questions; educates property owner/caller regarding payment and sale process; retrieves pre-printed phone sheet for corresponding property and documents conversation.
• Assists with the preparation for hearings; locates and organizes appropriate documentation; provides property owner with application and payment plan.
• Prepares and mails reminder and default notices.
• Receives and responds to requests for Repository Sale List; receives bid forms for properties on the Repository Sale List.
• Balances payments for all financial transactions daily; resolves any discrepancies. Reviews and settles daily transactions with manager.
• Secures cash and checks in safe at the end of each day.
• Assists with the preparation for sales conducted by the Tax Claim Bureau; researches phone numbers, makes phone calls, sorts mailings/postings.
• Assist at annual tax sales; process and collects payments for required documentation, prepares necessary paperwork, produces receipts.
• Performs other related duties.

Qualifications

• High school graduate or equivalent.
• Excellent math and communication skills.
• Strong phone and customer service skills.
• Attention to detail.

 

Physical Requirements

• Normal, good health.
• Ability to stand and/or sit for long periods of time.

Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone applying for this job must reside in Delaware County or be willing to move to the County within six months of starting employment.

Delaware County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, membership in an employee organization, political affiliation, or status as a veteran in the recruitment, selection, or hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. EEO/AA

Contact

To apply, please go to Neo.gov.